HR Automated File Structure

HR Folder Structure


Human Resources personnel perform constant and multiple repetitive tasks like creating the electronic file structure for every new employee during the onboarding process.  


We automate the HR business process for creating a new employee repository with a standardized folder structure.  The result eases access, storage and retrieval of employee electronic files. The solution uses a combination of Microsoft 365 tools that provides the human resources department the capability for managing all employees information from a centralized secure cloud-based platform.   Some benefits of this solution are complying with industrial best practices and audit process performed by governmental agencies.


Who can benefit from HRAFS

Solution Human Resources and Compliance departments personnel in credit unions, banking, finance, insurance, healthcare, telecommunications, information technology, medical devices, pharmaceuticals, education and a series of other industries.


Added Values

  • Eases access, storage and immediate retrieval of employee electronic files in a standardized file structure.
  • File location is cloud based, therefore, they are not tied to physical computer equipment.
  • Enables HR teamwork collaboration.
  • Keeps confidentially-sensitive employee files organized, secure and accessible. As a result, speed up employee recruitment, onboarding and exit processes.
  • Improves compliance with audit processes performed by governmental agencies.
  • Improves workload management for Human Resources personnel.
  • Enables to save time and increases productivity in what matters most: taking care of the workforce.


Use Cases

HR personnel automatically creates standardized employee folder structure for storing confidentially-sensitive employee files.

Laptop hands


  • Banking
  • Insurance Retail
  • Manufacturing
  • Education
  • Government